Band Booster Minutes/Updates

2/28/22

 
Meeting began 6:08pm
 
In attendance: Curt & Tina Veselka, Libbie Veselka,  Sandy Brown, Amy Roessler,  Jennifer Gerik,  Becky Enders and Mr. Dorsey.
 
Mr. Dorsey read minutes from last meeting.  Curt motioned to accept, Sandy 2nd.
 
Becky read Band Fiesta report and financials.  Profits:
 
February 2022 - $14,200 - 162 tickets in hopper.
June 2021- $8,000 - 140 tickets in hopper.
1st year - $13,000
 
Do's & Don'ts for future Fiesta's:
 
We served 181 plates there & 20 to go. 
 
Beer -- Same amount.
Sour cream -- was ok amt, just not gotten out of fridge.
Besns -- Amount cooked was good, 16lbs were bought. 
Cheese dip -- was good, bought 3 cans, had about 1/2 can left over.
Margarita machine -- went over well, but I believe we had extra liquor left over...?? Not sure. 
 
Tea -- We had one extra canister.
Rice -- can be cut back, cooked for 200 people,  maybe cut back to 100-150.
Chips -- need to cut back, cut back to 6 boxes. 
 
Tortillas -- bought 330, need to buy more, we ran out. 
Bell pepper & onion -- Ran out, buy 2x as much. 
 
Do not buy table cover, we have plenty in storage for next year. Tina has an inventory of decorations and wrote what's in totes in storage.  
 
Jennifer mentioned something they do at other fundraisers is hold a few, maybe 5, tickets back and auction them throughout the night for people who've been drawn out already. 
 
Curt mentioned that True Value had a hand gun with pink or purple on it and we can possibly buy one for the women next year for a gun raffle. 
 
Becky said we had 300 desserts & that was good.  
 
How we used large 'extra' board was fine, per Darren Sinkule, what we did is exactly what they have done at all other fundraisers he's been involved with, Mr. Dorsey said we will do the same next year with the 'extra' board.   
 
Curt suggested instead of Boone's Farm as gifts, put envelopes on the cactus with gift cards,  money, lottery tickets (or a prize), etc. and let every 10th ticket person pick from there vs getting a bottle of Boone's........
 
Sweep up beads next year.... immediately after bead game. 
 
Becky suggested next year we assign a person to each area, and they take care & keep track of it all the way to the end of said event/game. 
 
Cost of beads and piñata tickets were $5 each.  50/50 needs to be just $1/ticket.....no 6 for $5. Hard to keep up with....and 50/50 needs it's own table with someone to work it.  
 
Jennifer asked for info from everyone so she can put together a binder for future Fiestas. 
 
We have boats left over that can be used for end of year band activities,  etc. 
 
We also have red & black table cover for banquet and red/black/white crepe paper.
 
Amy R. motioned to accept Becky's treasurer report, Curt V. 2nd it. 
 
Libbie V. mentioned putting a Thank You in the West News, Becky will call.  This will be in addition to the mailed Thank You notes.  Sandy, Jennifer and Amy offered to split the list and write Thank You notes.....Becky will make a list and divide into 3 and hand out.  After everyone sends Becky who they got to donate what.....items, tickets,  etc.  And we need to post a Thank You on Facebook.  
 
For future events,  Karen said KC Hall is requiring a deposit.  They don't charge us, but it will go towards our bill in the end. 
 
Band Banquet is May 7th at the school.  Meal in cafeteria,  awards and slide show in auditorium.  Mr. Dorsey suggested future banquets be at school,  he feels easier to see and hear.   
 
We will wait until after this year's banquet to see and then book place.  We talked about does the school provide desserts if they cook the meal?? Mr. Dorsey will talk with Kathy Gerik about the specifics.  
 
We will meet at 12noon on Sat. May 7th to decorate the school for the banquet.  
 
Coupon book fundraisers: 1 of 5 boxes came in, waiting on rest. Becky will keep track of each student and let them have the opportunity to raise $$ for the Disney trip in 2023. The coupon book guy is mailing a letter to Jennifer & order form to hand out w books, to students. Mr. Dorsey agreed to allow students to sell books to go toward trip cost. We will wait until after Spring Break to hand them out. 
 
March 3rd is UIL Contest @ Groesbeck HS. They will arrive at 12, 12:50 warm up, 1:30 concert, done with sight reading by 2:30 hopefully or before and head home. 
 
March 29th is WMS contest at Midway, we will need to feed them lunch if it is an early performance.  
 
Brady Niemeyer - percussion and Courtney Coffer - tenor sax both advanced to state in solo and ensemble last weekend.  They will be recognized at Wednesday's school board meeting.   
 
April 18 & 22 are dates for WMS trips to Pinstack. They perform at the end of the day.  
 
April 26 we may have an outdoor concert like we did years ago, in front of the high school.  Band Boosters may sell drinks, snacks....??
 
Concession $$ was accidentally deposited into the Band Student Activity fund instead of Band Boosters.  Becky will call JoAnna Macik & ask what needs to be done to transfer.   Mr. Dorsey can put in request for check to Boosters.  
 
Scholarships -- 14 seniors -- Deadline is Friday,  April 1st, 2022. 
Becky can send app doc to Mr. Dorsey if needed, she will ask Elaine to type.  Mr. Dorsey will ask 1 teacher to be on selection committee.   We discussed meeting on April 4th, or a different date to select.  Possibly read on our own time and then get together.  Committee will consist of 3 band directors,  3 booster members (Jennifer,  Becky & Amy) and 1 teacher. Becky motioned to accept selection committee. 
 
Last meeting we mentioned having enough for 7 - $1,000 scholarships.  
 
 
Year to date income is $13,800......
 
Mr. Dorsey suggested another fun day this Spring for band kids similar to the pumpkin painting last Fall.  Possibly movie and popcorn.  Maybe Easter egg decorating.....
 
 
On Friday,  March 4th, Mr. Dorsey will announce the Marching show for 2022-2023 year. 
 
Winterguard may be able to perform at the outdoor concert in front of the school..
 
Becky motioned to end meeting and Amy 2nd, at 7:36pm

 

 

 

 

 

February 7 Booster Meeting

Present:

Jennifer Gerik

Becky Enders

Michelle Martin

Kristin Immicke

Tina Veselka

Curt Veselka

Sidney Coffer

Rachel Kocian

Sandy Brown

Libbie Veselka

Amy Roesseler

 

 

Start time: 6:17pm President’s Report:

 

 

Nothing new focus will be on Band Fiesta

Secretary Report:

  • Secretary presented minutes from last meeting

  • Curt Veselka motioned to accept, Becky Enders second, all in favor

    Treasurer Report:

  • Checking Balance: $2,414.84

  • Savings Balance: $16,914.85

  • A lot of money was spent on food this year, more than previous years. This is probably due to more

    away games and a longer season. Also water was purchased this year instead of using cups and water

    jugs.

  • We also did not have strudel sales this year, so our profit/loss numbers need to be monitored.

  • Motion by Kristin Immicke to accept report. Second by Jennifer Gerik

    Director’s Report:

Directors were at band rehearsals see band newsletter for upcoming dates and news from Mr. Dorsey

New Business:

  • Rachel suggested using the board from the baseball fundraiser to track tickets at the Fiesta. She will look into this.

  • Possible coupon book fundraiser in spring

o Books would be sold for $40 and band would get $20 off each sale o Students can help sell these
o Coupons are Waco and West area businesses

Band Fiesta tickets keep selling!
o Still working on contacting the businesses from our list. Amy is taking over Kristin’s portion

of the list. Many have already agreed to donate
See attached sheets for details about Fiesta with the following notes:

o Mike will be cooking the beans, rice, and nacho cheese. Becky will talk to him about what to order. He will also cook the meat.

o Margarita machine Rachel will look into this for us
o Most recent ticket count is 108 sold
o Meat has been ordered
o Becky will order chips & tortillas this week from Jesse’s
o 4 kegs will do 2 Bud Light and 2 Michelob Ultra Jennifer will get this ordered
o Rachel will contact stores about desserts Becky will give her the tax exempt form
o Will have gun raffle (2 guns) and also a spa raffle (Rachel will also look into this for us) o We are going to leave a few tickets with Dorsey to sell in case parents ask

o Dorsey will print fliers for the teacher boxes at school o Ad will run the paper this week and next
o Pinatas and candy have been picked up by Veselkas o Silent auction items are starting to come in

o Gift card tree & 50/50 raffleJennifer o Spa Table Amy
o Registration and numbers Becky

o Beads & Pinata Rachel & Kristin

o Gun raffle Tim & Curt
o Tea set up - ????
o Set up Friday around 3:30. Students can help decorate.
o Saturday around 3:00. Mike will be there all day working on food.

Next Meeting:

Next month booster meeting Monday, 28 Feb at 6:00pm Adjourned: 7:45pm

 

 

January 10 Booster Meeting

Present:

Jennifer Gerik Becky Enders

Start time: 6:06pm President’s Report:

Kristin Immicke Tina Veselka

Curt Veselka Michelle Martin

Nothing new – focus will be on Band Fiesta

Secretary Report:

  • Secretary presented minutes from last meeting

  • Correction made to date of tonight’s meeting

  • Jennifer Gerik motioned to accept, Bencky Enders second, all in favor

    Treasurer Report:

  • Checking Balance: $1173.60

  • Savings Balance: $19, 914.06

  • See printouts for detail

  • Becky settled with the concession stand for the brown bags, etc.

  • Motion by Kristin Immicke to accept report. Second by Curt Vesselka

    Director’s Report:

Directors were at band rehearsals but Dorsey spoke with Jennifer Gerik about the following:
o Disney trip – the person who planned trip previously is no longer with the company. Dorsey

is waiting on a call from the new person
o Scholarships for this year’s seniors – need to set a date for applications to be due

§ Due March 25 with decisions made in April
§ Becky will check with Dorsey on scholarship forms, etc. to be distributed

New Business:

Band Fiesta tickets – keep selling!
o Veselka’s may set up to sell tickets outside of bakery one Saturday o Still working on contacting the businesses from our list

Food:
o Salsa to be made by Cassidy Bruce, will reimburse her for cost of ingredients and give a

Fiesta ticket to her as compensation. Need to check and see if we can get in to KC Hall on

Friday and what time
o Becky will call R&R processing about meat
o Last year: 8 boxes of chips (maybe 5 this year), 300 tortillas (keep same this year), 75 pints of

rice (maybe 60 this year), beans done by Mike again this year?
o 4 kegs of beer, Jennifer will look into possibility of having margaritas as well
o Need to purchase tablecloths, flower decorations, lottery tickers, liquor, candy, pinatas, pinata

stick, utemsils, plates, boats, napkins
o Veselkas will check in storage for pill bottles and beads
o Desserts to be purchased this year – Becky will organize desserts
o Ask Dorsey to send an email out about Band Fiesta that is just about the fiesta
o Becky will get an ad in the newspaper
o Curt will take care of renting projector and screen
o Ask every band student to donate a $5 gift card for the gift card tree, pinatas, etc.

Next Meeting:

Next month booster meeting Monday, Feb 7 at 6:00pm Adjourned: 7:31pm

 

 

 

November 1st Booster Meeting

Meeting started at 6:07pm

 
In attendance Curt Veselka,  Tina Veselka,  Jennifer Gerik, Amy Roessler,  Ms. Clark and Mr. Clark.
 
Discussed/read last meeting info. Curt motioned to accept,  Jennifer 2nd. 
 
Director's Report:
 
*Working on stand tunes and Christmas music. 
*Dec 4th - WHS Region auditions 
*Dec 7th - WMS Region auditions 
*Basketball band discussed - practice would be 1x per week after school.  Nothing during school,  would be ______ & 1 drum...?? 
*Dec 11th - 1pm Christmas concert extravaganza, every hour...1pm, 2pm, 3pm, 430pm ish.....high school.  (Amy R. asked if the time between each concert could be shortened,  because 15min of music then 45 min wait time...)
*WMS trips....
-------symphonic band would go to Poteet High school in Mesquite then to Six Flags on Sat April 23rd. $50/kid , payment plan is set up, 1st student payment due of $20 Nov. 12th, 2nd paymt of $15 due Dec.16th, final paymt of $15 due Jan 14. 
---------6th & 7th grade band trip to Pinstack in Plano 3rd week of April, cost per student is $20.
 
Discussed student gift exchange for Christmas.  Participation optional. 
 
Mentioned concession stand sign up, need a few more for this Fri. Nov 5th.  
 
Tshirt order, 2nd one, Jennifer will check on Tues. Nov 2nd, should be ready by Fri. Nov. 5th.
 
Discussed baskets for Christmas band concerts:
     WMS -- Gift card basket
     9th -- Home movie night
     10th -- Spa day
     11th -- Baking basket
     12th -- Coffee Shop
Need items for basket by Dec 9th so we can put baskets together. 
 
Band Fiesta:
-check around on pricing for rice and beans, Mr. Clark mentioned him making it.....he will try some recipes and see.
-Jennifer asked Darren Sinkule if he would be tge announcer again and he said yes.
-Becky ordered tickets,  250, hope they're ready by 1st week of Nov. Price went up, about $92 this year. 
-Jennifer went door to door last year for donations,  passing out flyers and possibly selling tickets.  We will try to split it up this year.....ask Libbie Veselka,  Ms. Clark.....Jennifer,  Amy.....will all work together.  
-gun raffle, ask TruValue about guns, possibly more than one. 
-liquor prizes can be bought closer to date
-Becky handled money bags last year
-Jennifer can get decorations,  some left from last year
-Tina can get the same photo booth we had last year 
-Jennifer talked about renting projector and screen.  Curt said place is at the end of Franklin in Waco, by La Fiesta...about $150 to rent
-Ms. Clark asked when we will start selling tickets -- hope to have 1st week of Nov.
-Becky kept the list of who checked out which ticket #'s
-Discussed having a margarita machine and see who to ask if we can have one. 
-desserts- possibly asking Slovacek's and Pizza House for dessert donations. 
 
Curt made motion to adjourn,  Amy 2nd, meeting ended at 7:06pm

 

 

October 5 Booster Meeting

 

Present:

 

Jennifer Gerik

Becky Enders

Michelle Martin

 

Kristin Immicke

Amy Roesseler

Tina Veselka

 

Curt Veselka

Mark Dorsey

Sidney Coffer



Start time: 6:11pm

 

President’s Report:

  • Ordered brown bag lunches and snacks for away games
  • Ordered food for competition
  • Placed order through concession stand for home game meals

 

Secretary Report:

  • Secretary read minutes from last meeting
  • Becky Enders motioned to accept, Jennifer Gerik second, all in favor

 

Treasurer Report:

  • Checking Balance: $2393.89
  • Savings Balance: $23,311.36
  • See printouts for detail
  • Becky filed to keep the tax exempt status
  • Waiting on invoice for final tree payment
  • Becky reminded everyone to please make sure they turn in receipts
  • Motion by Sidney Coffer to accept report. Second by Curt Veselka.

 

Director’s Report:

  • Progress of band – will be working on a different entrance than was used Saturday. They have made a lot of progress this week since the last contest. UIL eligibility has left 5 holes to fill. They are working on that.
  • Upcoming dates
    • Game Thursday: Not sure what time we will get back with Dallas traffic, etc. Hoping to have the tree and everything for the halftime show
    • Contest Saturday: will run through in the morning. Will leave at 11:30 for Whitney. Boosters will provide lunch. Kids can bring money for later in the day.
    • Pumpkin carving night: everyone bring their own, maybe paint them? Possibly on Oct 22 because it’s a bye week and day before area
  • Prop pickup – Tree is here. Waiting on fabric for other props.

 

New Business:

  • Question was asked about drum majors asking their parents to help move the stands at games and who would be helping move the tree on/off the field. Dorsey said he would talk to the drum majors and the guard kids and other band kids would help with tree. We mostly need help with the front ensemble pieces.
    • Prop set up was discussed. We mainly need helpers for moving to/from warm-up and front ensemble pieces on/off field.

 

  • Volunteer page sign-ups
    • Football concession stand – please sign up!
    • An anonymous letter sent to the Sepeda family was discussed.

 

  • T-shirt order: ordered 20 extra for Friday nights. Will place another order, sent out order forms this morning.

 

  • Ideas for Middle School Involvement - TBD
    • Dates for trips are tentative once approved by school
    • Possibly take 8th grade kids to Six Flags
    • Movie nights, etc. possibly after football season ends

 

  • Last guaranteed practice is Monday, October 11 – boosters will provide dinner
    • Chili cheese nachos served in concession stand. Kids will practice and then come eat.
    • Parents please send deserts
    • Need to get boats for chips, liners for crock pots, chili, chips, cheese, and drinks

 

 

Next Meeting:

  • Next month booster meeting Monday, November 1

 

Adjourned: 7:13pm

 

 

 

 

 

Band Fiesta fundraiser – date set for Feb 19 – Begin planning stage – Special Fiesta meeting for planning

  • Kristin had wrong date listed on last booster meeting minutes
  • Food/Cooks/Drinks – Mike Kramer agreed to cook again
    • Meat purchased from R&R Processing
    • Rice & beans from Rosa’s
    • Chips & tortillas from Jesse’s
    • Salsa will either need to be made or purchased? Get recipe from Jennifer or possibly purchase from Tylor Bruce or elsewhere
  • Advertising – need better advertising this year (newspaper, more fliers, etc.)
  • Tickets – Printing and selling
    • Printed by Heath Printing, Order 250
    • Possible incentive for selling: top ticket seller or two maybe get a free ticket
    • Sell to businesses, maybe divide a list for each of us to ask
  • Silent auction
  • Gun raffle
  • Liquor prizes – Becky will ask Jennifer about how many we got last year
  • Gift card trees
  • Decorations
  • Pinatas – mini liquor bottles, candy, etc.
  • Bead and 50/50 sales
  • Announcer – Darren Sinkule – Jennifer will ask him again

 

 

 

 

 

September 13 Booster Meeting

Present:

Jennifer Gerik Becky Enders Kristin Immicke Amy Roesseler Tina Veselka
Curt Veselka
Start time: 6:07pm

President’s Report:

  •   West Fest sold 700 ears of corn; Completed table washing

  •   Ordered meals /water for away games the last 2 weeks

  •   Successful West Fest parade/representation of the bank

    Secretary Report:

  •   Secretary provided minutes from last meeting

  •   Becky Enders motioned to accept, Curt Veselka second, all in favor

    Treasurer Report:

  •   Checking Balance: $1,472.19

  •   Savings Balance: $22,665.70

  •   See printouts for detail

  •   Deposit was paid for tree prop

  •   West Fest corn booth: Profit was $3,056.09...yay!

  •   Question about Check 3555 listed for KC Hall rental. Becky indicated this was actually for the

    beer and hall cleaning

  •   Other income:

o T-shirts: $75
o Yard Signs: $340
o Membership dues: $190

  •   Missing receipts were discussed and most were reconciled and turned in

  •   Budget for 2021-22 year was discussed

o Motion to accept budget – Curt Veselka o Second – Jennifer Gerik
o Passed

Director’s Report:

Director unable to attend due to band practice

New Business:

  •   Props for band competition this year – deposit was paid, Becky will follow up on final payment due date

  •   Suggestion made to have band boosters pay for band shoes, shirts, etc. and then hold until students pay for them. That way the orders can be made and arrive in a timely manner instead of waiting for students to pay before ordering.

  •   Band Fiesta fundraiser – date set for Feb 12 – Begin planning stage – Special Fiesta meeting for planning

o Food/Cooks/Drinks – Mike Kramer again
o Advertising – need better advertising this year (newspaper, more fliers, etc.) o Tickets – Printing and selling (incentives for ticket sales)

o Silent auction o Gun raffle
o Liquor prizes o Gift card trees o Decorations
o Pinatas

o Bead and 50/50 sales

  •   Band Banquet – date set for May 7 at West High School – double check with Dorsey to make

    sure it’s reserved and the status of the catering

  •   Volunteer page sign-ups

o Football concession stand – needs the most help, sign up through links on school

website
o On field props & percussion equipment - TBD
o Middle School fun nights/activities - TBD
o Water & snack bags for games/competitions -TBD
o Pass out meals at home/away games – Jennifer will help with this
o Table set up at home games to sell t-shirts & memberships – Amy will help with this first

quarter only

  •   Ideas to make band boosters more visible - Any new ideas?

  •   Old/New fundraiser ideas

o Concessions

o No strudels this year to focus more on Band Fiesta
o Baskets for Christmas Concert – will discuss at later date
o Polka-Thon – still an idea?
o Sponsorships – section leaders and drum majors ask for sponsorships around town with

t-shirt or banner promo

  •   T-shirt design: Submitted to Dreamfly. Will be ready to pass out in 7-10 days. Ordered 20 extra for Friday nights

  •   Ideas for Middle School Involvement - TBD

o Dates for trips are tentative once approved by school o Possibly take 8th grade kids to Six Flags
o Movie nights, etc. possibly after football season ends

Kona Ice – September 27 after Monday night practice $3 per kid paid for by boosters o Motion to accept Becky, Second Amy, all agreed

Corn booth brief:
o Maybe no 10-12 shift next year, just have someone there to set up and get corn going o Make sure students don’t show up alone
o Will need to buy new seasoning next year

Next Meeting:

Next month booster meeting Tuesday, October 5 at 6:00pm with Band Fiesta planning after meeting

Adjourned: 7:24pm

 

 

 

 

 

 

August 2 Booster Meeting Minutes

 

Present: 

Mark Dorsey

Aubrianne Clark

Austin Clark

Jennifer Gerik

Becky Enders

Kristin Immicke

Michelle Martin

Amy Roesseler

Tina Veselka 

 

Start time: 6:16pm

 

President’s Report: 

  • Jennifer called KC Hall and all dates (May 6-7) for banquet are booked
    • Dorsey says we can have it here May 7 – he will book it and look into the catering situation. Might need to have school cater it. 
  • Fiesta dates Jan 15, Feb 12 & 19 are available
    • Feb 19 will be best date – Jennifer will book

 

Secretary Report: 

  • Secretary provided minutes from last meeting
  • Becky Enders motioned to accept, Michelle Martin second, all in favor

 

Treasurer Report:

  • Checking Balance: $1970.04
  • Savings Balance: $25,084.66
  • New checking transactions were from lock-in (pizza & donuts) and for Westfest booth, as well as 2 scholarship checks
  • Becky has set up a band booster budget based on estimates from previous year. Jennifer Gerik will help maintain it.
  • Sam’s Club card – Michelle Martin will be added to account
  • Amy Roesseler motioned to accept, Tina Veselka second, all in favor

 

Director’s Report:

  • Students need to be here at 5:15pm Sat. Aug 7 for Meet the Trojans. 
  • Students will wear khaki shorts for West Fest Parade on Sep 4. Meet at 9:00am
  • Prop tree cost: $2800 for one side, $4500 for double sided 
  • $4000 was approved last meeting
  • only other cost would be to add LED lights to digital side of tree, but we can do that ourselves, and scrims
  • Becky Enders budgeted $6000 for props
  • Becky motioned to approve $5000 total for prop tree (increased from $4000 approved last meeting). Michelle Martin second. All in favor.
  • Rehearsals are going well. Attendance fluctuated for the first few days, but has steadied out now. They’re working hard and sounding good.

 

New Business:

  • Props for band competition this year – see notes under director’s report

 

  • List of meetings for the year passed out

 

  • Band Fiesta fundraiser – date set for Feb 19 at KC Hall (see notes above)

 

  • Band Banquet – date set for May 7 at West High School – Dorsey booked (see notes above)

 

  • Volunteer page sign-ups – Curt maybe will handle these online???
    • West Fest booths
    • West Fest table washing
    • Football concession stand – Dorsey will email Woodard about restrictions, sign-up sheet is available now. 
    • Volleyball concession stand
    • On field props & percussion equipment
    • Middle School fun nights/activities
    • Water & snack bags for games/competitions
    • Aug 17-18 Meet the teacher volunteers: Immicke, Roesseler, Gerik, T. Veselka, Martin – will meet Thursday, Aug 12 6pm to prepare

 

  • Ideas to make band boosters more visible
    • Meet teacher night – have tables for each event, calendar printed out, fliers, etc. 
    • Push scholarship opportunity for kids as incentive for parent involvement

 

  • Old/New fundraiser ideas
    • Concessions
    • Corn roasting booth at West Fest
    • Table washing at West Fest
    • Strudels before Thanksgiving
    • Fiesta: Idea for selling fiesta tickets – give a prize to top seller – 11th chair? Sell so many tickets get an extra ticket?
    • Baskets for Christmas Concert
    • Polka-Thon
    • Sponsorships – section leaders and drum majors ask for sponsorships around town with t-shirt or banner promo
    • Signs for yards (Stacy Kolar) – Jennifer Gerilk will contact her

 

  • T-shirt design: Submit to Dreamfly

 

  • Vehicle for West Fest Band Beau & Sweetheart
    • Michelle Martin’s friend said no to loaning car, but her husband offered his truck
    • Possibly borrow Jennifer Schaefer’s dad’s car? A. Clark will ask

 

  • Ideas for Middle School Involvement
    • Dates for trips are tentative once approved by school
    • Possibly take 8th grade kids to Six Flags
    • Movie nights, etc. possibly after football season ends

 

Next Meeting: 

  • Aug 12 6pm volunteers meet to prepare for Meet the Teacher Nights
  • Next month booster meeting September 13

 

Adjourned: 7:36pm

 __________________________________________________________

 

August 2nd Booster Agenda

 

West High School Band Boosters Meeting Agenda Monday, August 2, 2021 6:00 PM

Secretary Reads Minutes from Last Meeting Treasurer’s Report:

  •   Checking Balance

  •   Savings Balance

  •   Any New Deposits/Checks/Expenditures

    Director’s Report: New Business:

  •   Props for the band competitions this year – Mr. Dorsey’s thoughts

  •   List of meetings for the year

  •   Band Fiesta fund raiser – set date, possibly January 22, 29, or February 5, for hall reservation; only available dates are January 15, February 12, or February 19

  •   Band Banquet – set date, May 7th, for hall reservation; reserve screen from Brazos Media; KC Hall booked entire weekend of May 6-7

  •   Volunteer Page Sign-Ups for:

  •   West Fest Booths,

  •   West Fest Table Washing

  •   Football Games Concession Stand,

  •   Volleyball Games Concession Stand,

  •   On-Field Props and Percussion Equipment (football games and

    competitions)

  •   Middle School Fun Nights/Activities

  •   Water and Snack Bags for Games/Competitions/West Fest

    Parade

Ideas to make the band boosters more visible
First Parent meeting (Meet the Teacher Night)– August 17th;

maybe have a social with booths for volunteer sign-ups, membership dues, fiesta information, social media outlets, small drawing

  •   Old/New Fund Raiser Ideas

    •   Concessions – Football/Volleyball

    •   Corn Roasting Booth-West Fest (Amy Roessler is in charge)

    •   Table Washing – West Fest

    •   Strudels – Before Thanksgiving

    •   Fiesta – End of January/Beginning of February

    •   Baskets for Christmas Concert

    •   Polka-Thon – Polka Songs on a Trailer

    •   Sponsorships - Have section leaders and drum majors ask for

      sponsorships around town with t-shirt or banner promotional

    •   Signs for Yards as Fund Raiser (Stacy Kolar)

  •   T-Shirt Design: Submit to Dream Fly

  •   Vehicle For West Fest Band Beau and Sweetheart

  •   Ideas for Middle School Involvement and Fun Activities

    •   Discuss Ideas and Dates to have these activities

    •   Movie Night, Water Balloon Fight, Game Night

 

 

July 19 Booster Meeting Minutes

 

 

Present:

Mark Dorsey Aubrianne Clark Jennifer Gerik Becky Enders Kristin Immicke Michelle Martin Sidney Coffer Curt Veselka Tina Veselka

Start time: 6:03pm

Jennifer Gerik presented officers for 2021-22 and reviewed roles.

Secretary Report:

Becky Enders reviewed the May meeting notes sent over by previous secretary. Kristin reviewed notes from June meetings about Band Fiesta
Kurt moved to accept minutes. Enders second. All in favor.

Director’s Report:

  •   2021-22 calendar is on high school band website.

  •   Communication this year will be through Charms emails, website, boosters Facebook,

    remind, Instagram, Schoology, and paper copies of letter to parents. Calendar is also in

    the high school handbook.

  •   Email was sent out about prices for materials (shoes, gloves, shirt, book).

  •   Expectations for year were reviewed with band leaders today.

o Focus will be on improvement this year. More strict during rehearsal.

  •   Leadership did good this morning.

  •   Coolers for practices, etc. Students will be encouraged to bring their own water bottles,

    but we will also have iced water for them.

  •   All instruments cleaned with money from school.

  •   Prop idea: big tree - $2800 estimate, cheaper than expected so we might be able to do

    more customization

  •   Possibly build some scrims to hide color guard materials.

  •   Leadership said pizza and tender rolls would be good for meals.

  •   We should be back in stands this year.

  •   Next lock-in will be July 30-31 – chaperones needed – 2 per shift (6-9, 9-12, 12-3, 3-6)

  •   Meet the Trojans Aug 7 at 6:30pm

  •   Calendar – contest dates are not finalized until Aug 7 meeting

  •   Area will be on a Sat a week after Regional Contest (official date TBA)

  •   September contest may not happen if everything is not ready on field by then – TBA

  •   State will have prelims and finals all on Nov 3 and band will go down night before

  •   All away games are 45min+ away this year

  •   Away game on sep 3 is in Tyler.

  •   Band will still be in Westfest parade on Sep 4. Call time is usually 9am.

  •   Jeans and band t-shirt. Khaki shorts are allowed if everyone wears the same. All must be the same.

  •   Possible booster meeting dates were sent to Dorsey by J. Gerik. He will approve them before they are sent out.

  •   Aug 17 middle school and high school schedule pick up – boosters can set up table to get sign ups

  •   First game Aug 27

Middle

  •   New – book required for 7th & 8th grade ensembles (same book as high school, but now

    required in middle school)

  •   Handbook form will be turned in by all students

  •   Pep rallies are still undetermined

  •   Oct 15 – 8th grade band night (Symphonic band – includes some 7th graders)

  •   October Halloween concert 7pm Oct 26 for 7th & 8th grade bands

  •   December 7 All Region Contest in Robinson

  •   Spring concert will be middle school one Tuesday and high school another Tuesday

    Intermission while Dorsey caught a cricket...

    Treasurer Report:

Checking Balance: $1,116.82 at end of May and $292.92 at end of June
o Low because all deposits were made to savings. Becky will make a transfer in

the morning.

  •   Savings Balance: $19,166.56 at end of May and $28,083.55 at end of June

  •   Band Fiesta Profit: $8,763.80 – see report for specific details

  •   Street Dance Fundraiser: $526.22 profit

  •   Profit & Loss Report was reviewed for previous school year.

o $2590.15 profit from previous school year through May 31
o Concession stand profit was low, but Band Fiesta offset that

Westfest:
o corn booth and wash tables (kids will sign up for that)
o Form for booth is due July 31 and requires a contact person for booth
o Michelle Martin has corn and butter (63 ears)
o People liked the corn at the street dance so stick with corn from Community

Grocery?

New Business:

Prop tree 12ftx12ft built $2800 estimate
o Motion to purchase: Becky Enders moves to delegate up to $4000 for props o Second: Sidney Coffer
o All in favor

Band Fiesta for 2022 – Jan 22, 29, or Feb 5
o Need to check on dates and reserve hall
o Look into getting gun for raffle now so we can get one

School Calendar – A. Clark report

  •   Band Banquet – May 7, need to reserve hall and screen from Brazos Media

  •   Senior banner – contact Stacy Kolar for photos and banner

o Uniforms are being cleaned but will be back by the time camp is over

o Possibly sell small banners for people’s yards as a fundraiser? Volunteer Page Sign-Ups

o West Fest Booth
o Football Concessions
o Volleyball Concessions – Dorsey will check with Woodard on this
o On field props and percussion equipment
o Middle School Fun Nights/Activities
o Water and snack bags for games, etc.
o Set up table at schedule pick up night to introduce booster club and what we do

and get parent sign ups
Ideas to make boosters more visible

o Schedule pick up/meet the teacher night o Table at football games
o Flier at Westfest?

Fundraiser Ideas
o Concessions

o Corn booth at Westfest
o Table washing at Westfest
o Strudels before Thanksgiving
o Band Fiesta
o Baskets at Christmas concert
o Polka-Thon – polka songs on a trailer
o Sponsorships – drum majors and leadership ask for sponsors around town with t-

shirt or banner promo o Kona Ice during camp?

Ideas for middle school involvement
o Movie night, game night, etc.
o Ice cream float day
o Trips again – Pinstack, Spare Time, etc.

Westfest Band Beau and Sweetheart
o Michelle Martin will ask a friend for vehicle o Sashes from flower shop

Next Meeting: August 2 6pm Adjourned: 7:47pm

 

July 19 Booster Meeting

 

Present:

Mark Dorsey

Aubrianne Clark

Jennifer Gerik

Becky Enders

Kristin Immicke

Michelle Martin

Sidney Coffer

Curt Veselka

Tina Veselka

 

Start time: 6:03pm

 

Jennifer Gerik presented officers for 2021-22 and reviewed roles.

 

Secretary Report:

Becky Enders reviewed the May meeting notes sent over by previous secretary.

Kristin reviewed notes from June meetings about Band Fiesta

Kurt moved to accept minutes. Enders second. All in favor.

 

Director’s Report:

  • 2021-22 calendar is on high school band website.
  • Communication this year will be through Charms emails, website, boosters Facebook, remind, Instagram, Schoology, and paper copies of letter to parents. Calendar is also in the high school handbook.
  • Email was sent out about prices for materials (shoes, gloves, shirt, book).
  • Expectations for year were reviewed with band leaders today.
    • Focus will be on improvement this year. More strict during rehearsal.
  • Leadership did good this morning.
  • Coolers for practices, etc. Students will be encouraged to bring their own water bottles, but we will also have iced water for them.
  • All instruments cleaned with money from school.
  • Prop idea: big tree - $2800 estimate, cheaper than expected so we might be able to do more customization
  • Possibly build some scrims to hide color guard materials.
  • Leadership said pizza and tender rolls would be good for meals.
  • We should be back in stands this year.
  • Next lock-in will be July 30-31 – chaperones needed – 2 per shift (6-9, 9-12, 12-3, 3-6)
  • Meet the Trojans Aug 7 at 6:30pm
  • Calendar – contest dates are not finalized until Aug 7 meeting
  • Area will be on a Sat a week after Regional Contest (official date TBA)
  • September contest may not happen if everything is not ready on field by then – TBA
  • State will have prelims and finals all on Nov 3 and band will go down night before
  • All away games are 45min+ away this year
  • Away game on sep 3 is in Tyler.
  • Band will still be in Westfest parade on Sep 4. Call time is usually 9am.
  • Jeans and band t-shirt. Khaki shorts are allowed if everyone wears the same. All must be the same.
  • Possible booster meeting dates were sent to Dorsey by J. Gerik. He will approve them before they are sent out.
  • Aug 17 middle school and high school schedule pick up – boosters can set up table to get sign ups
  • First game Aug 27

 

Middle School Calendar – A. Clark report

  • New – book required for 7th & 8th grade ensembles (same book as high school, but now required in middle school)
  • Handbook form will be turned in by all students
  • Pep rallies are still undetermined
  • Oct 15 – 8th grade band night (Symphonic band – includes some 7th graders)
  • October Halloween concert 7pm Oct 26 for 7th & 8th grade bands
  • December 7 All Region Contest in Robinson
  • Spring concert will be middle school one Tuesday and high school another Tuesday

 

 

Intermission while Dorsey caught a cricket…

 

 

Treasurer Report:

  • Checking Balance: $1,116.82 at end of May and $292.92 at end of June
    • Low because all deposits were made to savings. Becky will make a transfer in the morning.
  • Savings Balance: $19,166.56 at end of May and $28,083.55 at end of June
  • Band Fiesta Profit: $8,763.80 – see report for specific details
  • Street Dance Fundraiser: $526.22 profit
  • Profit & Loss Report was reviewed for previous school year.
    • $2590.15 profit from previous school year through May 31
    • Concession stand profit was low, but Band Fiesta offset that

 

  • Westfest:
    • corn booth and wash tables (kids will sign up for that)
    • Form for booth is due July 31 and requires a contact person for booth
    • Michelle Martin has corn and butter (63 ears)
    • People liked the corn at the street dance so stick with corn from Community Grocery?

 

 

New Business:

  • Prop tree 12ftx12ft built $2800 estimate
    • Motion to purchase: Becky Enders moves to delegate up to $4000 for props
    • Second: Sidney Coffer
    • All in favor
  • Band Fiesta for 2022 – Jan 22, 29, or Feb 5
    • Need to check on dates and reserve hall
    • Look into getting gun for raffle now so we can get one
  • Band Banquet – May 7, need to reserve hall and screen from Brazos Media
  • Senior banner – contact Stacy Kolar for photos and banner
    • Uniforms are being cleaned but will be back by the time camp is over
    • Possibly sell small banners for people’s yards as a fundraiser?
  • Volunteer Page Sign-Ups
    • West Fest Booth
    • Football Concessions
    • Volleyball Concessions – Dorsey will check with Woodard on this
    • On field props and percussion equipment
    • Middle School Fun Nights/Activities
    • Water and snack bags for games, etc.
    • Set up table at schedule pick up night to introduce booster club and what we do and get parent sign ups
  • Ideas to make boosters more visible
    • Schedule pick up/meet the teacher night
    • Table at football games
    • Flier at Westfest?
  • Fundraiser Ideas
    • Concessions
    • Corn booth at Westfest
    • Table washing at Westfest
    • Strudels before Thanksgiving
    • Band Fiesta
    • Baskets at Christmas concert
    • Polka-Thon – polka songs on a trailer
    • Sponsorships – drum majors and leadership ask for sponsors around town with t-shirt or banner promo
    • Kona Ice during camp?
  • Ideas for middle school involvement
    • Movie night, game night, etc.
    • Ice cream float day
    • Trips again – Pinstack, Spare Time, etc.
  • Westfest Band Beau and Sweetheart
    • Michelle Martin will ask a friend for vehicle
    • Sashes from flower shop

 

Next Meeting: August 2 6pm

 

Adjourned: 7:47pm

 

 

 

 

May Band Booster Meeting Minutes

May Meeting: 6:04pm

Michelle reads the minutes

  • Amy Roessler made the first motion and Becky Enders seconded the motion

 

Director’s report:

  • Concert: May 22nd 
  • September 24th or 25th: clinician with certain areas
  • October 6th (Wednesday): Contest at McGregor 
    • Same Saturday: contest at Whitney 
  • Started getting ready for the baskets
  • Lock-in
    • June 4th from 6pm – 6am
    • As long as it’s staff, directors, and students only
    • A 10pm meal and 4:30 or 5am breakfast
    • Students usually bring their own snacks and drinks
    • Chaperons: 2-3 per shift

 

Treasure’s report:

  • Ending of the month balance: $1,502.70
  • Savings: $17,841.87
  • Banquet: $300 profit by have to pay $250 and projector, screen, and Karen ($300-$400)
    • Amy Roessler made the first motion and Jennifer Gerik seconded the motion

 

Officer elections:

  • President: Jennifer Gerik
    • Amy Roessler moves to accept Jennifer Gerik as a president and Michelle Martin seconded the motion
  • Vice President: Curt Veselka 
    • Becky Enders moves to accept Curt Veselka as vice president and Amy Roessler seconded the motion
  • Secretary: Kristin Immicke
    • Becky Enders moves to accept Kristin Immicke as secretary and Amy Roessler seconded the motion
  • Becky Enders moves to accept the remaining officers for one more year and Michelle Martin seconded the motion

 

Band concert:

  • No food or drinks being sold
  • Baskets will be auctioned 
  • Raffle tickets
    • A dollar a piece and 6 for $5
  • Helpers for working the table
    • Shift schedule 

 

Band fiesta:

  • For 2 people: $75 and $25 for insurance
  • Becky Enders has the band fiesta tickets
  • Still need some silent auction items
  • Maybe a 50/50 raffle
  • Larger items
    • Game tickets
    • Concert tickets
    • Fishing guides on lake Whitney
    • Two TVs 

 

Tispy Lion has a street dance

  • June 5th
  • Sell corn?
  • 6pm – midnight
  • Get in touch with Joel and see what he thinks of it

 

Next meeting: June 7th

End meeting: 6:55pm

  • Becky Enders made the first motion to accept the end of meeting and Amy Roessler seconded the motion.

 

 

 

  

 

 

April Band Booster Meeting Minutes

Meeting time: 5:45 pm

Michelle reads the minutes

  • Becky Enders made the first motion and Amy Roessler seconded the motion

 

Director’s reports:

  • Straight ones on concert and sight reading
  • State solo and ensemble: recording those on May 14th 
  • Show designers: Big thing – Props
  • Concert: May 22nd at 3 pm 
  • Props: 
    • Pro: $3,500-$4,500
    • Maybe building them ourselves
  • Music by May
  • Getting drill in middle of July
  • Learning drill on August 2nd 
  • Have whole show on the field by Middle of September
  • Stand Tune Camp:
    • June 1st – 4th: Percussion: 9am-12pm, 1pm – 4pm
    • June 1st – 2nd: Woodwinds: 9am – 12pm, 1pm – 4pm
    • June 3rd – 4th: Brass: 9am – 12pm, 1pm – 4pm
  • Band Camp:
    • July 1th – 20th: Leadership: 8am – 11am, 12pm – 5pm
    • July 21st – 23rd: Leadership, Freshman, Percussion, and Color Guard: 8am – 11am, 12pm – 5pm
    • July 26th – 30th: All Band: 8am – 11am, 12pm – 5pm
    • August 7th: Meet the Trojans
    • August 9th – 10th: All Band: 8am – 11am, 12pm – 5pm
    • August 11th – 13th: All Band: 5pm – 7pm
    • August 16th – 20th: All Band: 5pm – 7pm
    • August 23rd: All Band: 5pm – 8pm

Treasure’s report:

  • Checking account: 2 payments
    • Strudel supplies paid back
    • Scholarship cash to give to a senior from last year: $250
  • Checking Balance: $1,474.72
  • Savings: $18,235.27
  • Went to the bank to get the carrier/holder to be the west band instead of one single person, so we don’t have to change it each year.
  • Amy Roessler made the first motion and Sidney Coffer seconded the motion

 

Officer elections:

  • Any other position that nobody wants to have their position
    • President

 

Scholarships: 

  • Passed forms out this morning (4/14/21)
  • Pass out forms to teachers in the next two days
  • If we go by concession stands money: only 4 people could get it
    • We can do last year: do so many with $1,000 and so many with $500 
    • Meeting: the 29th of April at 6:00 pm at the park to just discuss about scholarships

 

Band Banquet: 

  • We were informed that we can use the school and the use the KC Hall (holds around 800 people)
  • Everyone needs assign setting
  • Sitting at specific tables
  • Family groups doesn’t matter
  • Go through all the protocols 
  • In the main gym (1,000) or at the stadium
  • 50% capacity
  • Last year: $10 and Schaffer’s brother made brisket
    • Want to do the same thing?
  • Stop handing out invites on the 28th of April 
  • Maybe do both: awards inside and food outside
  • Figure out if we are going to eat or not
    • Best bet: have it at KC Hall and post a video of it
  • Starts at 6 pm on May the 8th (Saturday)

 

Band Concert:

  • Main gym: All day on Saturday the 22nd of may
    • Starting at 3pm and going back-to-back with concerts
  • 6th
  • 7th
  • 8th
  • Jazz and full band
  • Making sure there is time to have people file in and file out
  • Can’t post it on YouTube (copy right), but allowed to live stream
  • Auditorium is off limits
  • A lot more people can go if it’s in the main gym

 

Band Fiesta: 

  • June the 12th at KC Hall or July/August
  • Meeting: Monday 19th 6pm on google meet

 

Band concert: 

  • Have a basket sell for each grade
    • Have students to donate for it
      • Freshmen, Sophomore, Juniors, Seniors
    • Date night, bath and spa, gift card, dessert

 

Meeting ends: 6:36pm 

Sidney Coffer made the first motion and Amy Roessler seconded the motion 1st motion

 

 

2020-2021 Booster Officers

Booster President:

Jennifer Schaffer

1st Vice-President: 

Jennifer Gerik

2nd Vice-President: 

Sydney Coffer

3rd Vice-President: 

Amy Roessler

Recording Secretary/Booster Reporter:

Michelle Enders

Booster Treasurer: 

Becky Enders

Director of Social Media:

Joel Wood

WMS Liaison:

Melissa Earl

westbandboosters@gmail.com 

 

Where to Sign Up to Volunteer  

(Game Concessions & Etc.)

http://westbandboosterclub.volunteerlocal.com/volunteer/